Executive Assistant

Job Title: Executive Assistant

Job Summary:

The Executive Assistant at Raniwala1881 will provide high-level administrative support to our MD, managing his schedules, coordinating meetings, and handling various administrative tasks. They will act as a point of contact between executives, employees, and external stakeholders, ensuring effective communication and smooth operations. The Executive Assistant will also assist in organizing company events and contribute to the overall efficiency and productivity of the executive office.

Duties and Responsibilities:

- Manage and maintain executives' calendars, scheduling appointments, meetings, and travel arrangements.

- Coordinate and organize meetings, conferences, and events, including making arrangements for venues, catering, and travel logistics.

- Prepare and distribute meeting agendas, minutes, and other relevant documents.

- Act as a point of contact for executives, filtering and prioritizing communications, including emails, phone calls, and correspondence.

- Prepare and edit correspondence, reports, and presentations for executives, ensuring accuracy and professionalism.

- Conduct research, compile data, and prepare reports as required by executives.

- Assist in preparing financial documents, expense reports, and invoices.

- Handle confidential and sensitive information with utmost discretion and professionalism.

- Coordinate with other departments and stakeholders to ensure smooth operations and effective communication.

- Assist in managing and maintaining records, files, and databases.

- Support the HR team in employee onboarding and offboarding activities, including completing paperwork and maintaining employee records.

- Assist in organizing company events, meetings, and conferences, including making arrangements for venues, catering, and travel logistics.

- Collaborate with other administrative staff to ensure efficient office operations.

- Handle ad-hoc administrative tasks and projects as assigned.

Qualifications and Skills:

- Bachelor's degree in Business Administration, Communications, or a related field is preferred.

- Previous experience as an executive assistant or in a similar role is preferred.

- Excellent communication and interpersonal skills.

- Strong organizational and time management abilities.

- Detail-oriented with exceptional attention to accuracy.

- Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

- Ability to handle multiple tasks and prioritize effectively.

- Strong problem-solving and decision-making skills.

- Ability to maintain confidentiality and handle sensitive information.

- Friendly and professional demeanor.

- Ability to work independently and as part of a team.

- Knowledge of office equipment and basic IT troubleshooting is a plus.

- Knowledge of the jewelry or luxury industry is a plus.

The Female Executive Assistant plays a pivotal role in providing high-level administrative support to the executive team at Raniwala1881. By managing schedules, coordinating meetings, and handling various administrative tasks, they contribute to the smooth functioning of the executive office and overall efficiency of the organization.